2.2.3.1  SOBT

SOBT: Aircraft start moving out of the current stand as planned. The time leaving stand of aircraft is issued base on based flight schedule determined at 22:00 by the Airline and the Ground Handling Agent before the operational date.

2.2.3.2  EOBT

Foreign airlines, private flights, charter flights, official duties aircraft shall authorise GH to submit flight schedule.

In operation day, EOBT will be updated by FPL or DLA/CHG messages, as detailed:

1. Proposal FPL will be submitted by AO to Tan Son Nhat ARO/AIS Centre via AMHS/AFTN or AIS/AIM/ or email or hard copy not later than:

   1. 150 min before EOBT for Domestic Flights.

   2. 210 min before EOBT for International Flights.

   3. 60 min before EOBT when submitting hard copy of Flight Plan at ARO/AIS centre.

1. Tan Son Nhat ARO/AIS Centre is responsible for issuing FPL to stake holders via AFTN/AMHS no later than 15 minutes compared to the FPL approved time.

2. AO shall notify ARO/AIS if new EOBT is available (for delay >30 mins but <60 mins compared to EOBT). Except for flights departing from TIA to airports and airspace of Level 3 Multi-Nodal ATFM Network, ATS flight plan submission and relevant information about generating ATS message (including DLA, CNL, CHG messages) shall comply to Level 2 ATFM Multi-Nodal operational procedure.

3. AO shall submit a new proposal FPL and notify Tan Son Nhat ARO/AIS and ATFMC if flight delays more than 60 mins compared to old EOBT.

2.2.3.3  ALDT

ALDT is actual time aircraft touch down RWY. After aircraft landing, A-CDM Portal record ALDT by the ADS-B system, then this milestone is officially updated from SMIS through decoding of AFTN/AMHS messages. Then A-CDM Portal automatically calculate EIBT= ALDT + EXIT (estimated taxi-in time.

2.2.3.4  TOBT

As soon as a flight schedule is updated into the A-CDM Portal system, the initial TOBT shall be calculated based on the FPL information and shall be set equal to the SOBT.

Then, based on daily flight plan, the 1st TOBT will be set equal to EOBT (before TOBT calculated automatically following the formula).

As soon as the estimated landing time of an arrival flight is defined, the 2nd TOBT will be automatically calculated when ELDT is received, following the formula: The 2nd TOBT= EIBT (ELDT+EXIT) + ETTT.

Changes of ELDT/EIBT will result in updating TOBT.

This automatic process will continue until the flight is actual arrive in-block (AIBT), The next TOBT= AIBT + ETTT.

The new TOBT cannot be updated greater than 5 minutes before EOBT.

In case of aircraft staying overnight or aircraft swapping, TOBT will be automatically calculated based on ACGT with the formula: TOBT = ACGT + ETTT. GH is responsible to input ACGT when the ground-handling activities for the aircraft start as scheduled.

From this point onward, the GH is the main source for updating TOBT. The GH will consider available resources and their own planning as well as agreed procedures with airlines in updating the TOBT for flights.

Before 25 minutes to TOBT, GH and AO need to monitoring the TOBT to get the accuracy of +/-5min. In case, the ETTT of flight is less than 25 minutes, GH need to update TOBT as earrly as possible in order to avoid affecting the TSAT of flight which is approved to push back/ start up of departure flight.

Pilot should continue to monitor the TOBT to get the accuracy of +/-5min. If TOBT+/-5min is not achievable, pilot must inform GH to update TOBT.

Another source for updates of the TOBT can be the EOBT. Based on the FPL, if the EOBT is updated to a later time than the current TOBT, GH needs to update the TOBT.

2.2.3.5  TSAT

TSAT: Provided by ATC via ACDM Portal based on updated TOBT data (via automatically calculate system or ground handlings update manually as requested by airlines), with reference to CTOT , restricted take off time and actual operating traffic condition, TSAT is calculated by ATC for each flight and then issued.

At TOBT-25 minutes, TSAT is planned by ATC to sequence the departure flight.

In normal operating conditions, TSAT = TOBT.

In case It is necessary to increase interval of departure traffic, ATC will update TSAT according to air traffic situation.

In addition, ATC are able to issue earlier TSAT based on current traffic when aircraft is reported full ready and assure that the takeoff time will be followed Flight Permission.

2.2.3.6  Start-up procedure

Start-up procedure is based on a collaborative TSAT planning based on the TOBT received by ATC. At TSAT+/-5min, pilot will request to start up and push back after aircraft have full ready (displayed by ARDT on ACDM Portal).

TSAT window: +/- 5 minutes from TSAT. If the start-up request call is within TSAT window < 6 minutes (TSAT + ≤ 05:59 displayed on the equipment), it is still considered as within TSAT window.

If the start-up clearance requested by pilots is within TSAT window, ATC is responsible for issuing start-up/push-back approval clearance if possible.

If the start-up/push-back clearance requested by pilots is before TSAT window, ATC shall request pilots to call again for clearance within TSAT window.

If there is no start-up/push-back clearance requested by pilots within TSAT window, then the TSAT of the flight.

If the start-up/push-back clearance requested by pilots is after TSAT window, ATC shall not issue start-up/push-back clearance and request pilot to inform related units (airlines, GH) to update TOBT in order to receive a new TSAT.

In case an ATC is unable to approve start-up clearance within TSAT window due to special reasons such as: VIP flight, adverse operational condition,...Pilots shall be told to “stand by”, then ATC shall issue start-up clearance when possible.

Pilots shall check for updates of TOBT, TSAT directly on A-CDM Portal.

In case the pilot cannot check for the updating of TOBT, TSAT on A-CDM Portal, pilot shall be responsible for contacting with GH to receive TOBT, TSAT.

In case, the pilot cannot contact GH, he/she shall be responsible for contacting with GH or ATC to receive TSAT via RT/VHF.

For flights that require an idle engine start when technical failure:

At aircraft stands need to be pushed back before starting the engine:

1. Tổ lái xin nổ máy: ATC không cập nhật Thời gian yêu cầu nổ máy thực tế (ASRT) lên hệ thống ACDM Portal.The pilot requested to start the engine: ATC did not update the Actual Start up Request Time (ASRT) to the ACDM Portal system

2. The pilot requests to push back and start the engine: ATC updates the Actual Start up Request Time (ASRT) to the ACDM Portal system.

At parking locations, operating in the self-entry/exit mode: When the crew requests a start (due to technical problem): ATC updates the Actual Start up Request Time (ASRT) to the ACDM Portal

For flights that require an idle engine start at gate/parking before starting all engines, the pilot shall actively estimate the idle engine start time to ensure that the aircraft will start all engines for departure within the TSAT window +/-5 mins.

2.2.4.1  Planning phase

- Flight is established SCH status in the system when:

1. Airlines schedule flight timetable for the next day and submit to Tan Son Nhat International Airport (TIA) and relating Ground handling

2. Foreign airlines, private flights, charter flights, official duties aircraft shall authorise GH to submit flight schedule.

3. Ground handling update flight schedule into SMIS/VMS to synchronise into ACDM Portal.

4. Tan Son Nhat International Airport arrange stands for flights.

-Flight is established INI status in the system when airlines send proposal FPL to ARO/AIS via AMHS/AFTN system or AIS/AIM/email system or submit directly no later than:

1. 150 min before EOBT for domestic flights

2. 210 min before EOBT for international flights

3. 60 min before EOBT when submitting proposal FPL directly at Tan Son Nhat ARO/AIS

2.2.4.2  Arrival phase

Flight is established FIR status in the system when:

1. Aircraft approach Ho Chi Minh FIR and start planning to arrange landing sequence for arrival aircraft

2. ATC provide ELDT for ACDM Portal

3. At the time the aircraft arrives at the TMA area, the ACDM Portal system will record the ELDT time based on data received from the ADS-B system. The ELDT is next updated from the ADS-B signal when the aircraft descends to 6 900 ft for RWY 25 and 4 900 ft for RWY 07.

4. Flight is established FNL status in the system: final ELDT updated from the aircraft's ADS-B system at an altitude of 2 000 ft.

- Flight is established LND status in the system when:

1. Aircraft land;

2. The time aircraft touch down RWY is the reference time for ALDT. ALDT is initially received from the ADS-B system, then the ACDM Portal system receives the data automatically from SMIS (updated from ATFN/AMHS).

2.2.4.3  Ground Service Phase

Flight is established IBK status in the system when: Aircraft is into stands and ground service unit accept flight AIBT value.

Flight is established BRD status in the system when: Ground handling service unit update the time customers start boarding by inserting ASBT in the system or directly insert into A-CDM Portal, based on the time the first boarding card scanned at the boarding gate.

Flight is established RDY status in the system when: Ground handling services are completed and ARDT is inserted in SMIS/VMS.

2.2.4.4  Departure phase

-Flight is established OBK status in the system when:

1. Aircraft is out of the stands;

2. Ground service unit inserts AOBT in the system. A-CDM Portal updates AOBT from SMIS/VMS.

- Chuyến bay được thiết lập trạng thái DEP trên hệ thống sau khi:- Flight is established DEP status in the system when:

1. Aircraft depart from RWY;

2. A-CDM Portal receive initial ATOT from the ADS-B system, then is officially updated by SMIS from decoding the DEP message from ATFN/AMHS.